Digital Voice Systems, Inc

Mobile Dictation

Increased productivity with greater mobility
Mobility and flexibility are critical in today's fast-moving business environments. The digital portable dictation devices from Philips give you the freedom to work when and where it suits you best.

A Digital Pocket Memo makes your workload easier to organize. Recorded information is easily recognized on your PC and managed with SpeechExec Enterprise.

SpeechExec for BlackBerry®

SpeechExec for BlackBerry® presents a new dimension to wireless working. Recording, editing and downloading dictation files from your BlackBerry® offers mobile flexibility and reduces document turnaround time. When recording is finished and you are ready to download files, they will be transmitted to your company's dictation server via email, FTP/S or HTTP/S. After transcription, the transcribed document can then be sent back to the BlackBerry® by email. SpeechExec is the perfect companion for your BlackBerry®, delivering everything you need for secure, wireless dictation workflow.

Increased efficiency
Send your dictation files globally from your BlackBerry® for maximum productivity SpeechExec for BlackBerry® offers dictation features such as insert and overwrite modes.

Simple to use
A clear user interface intuitively guides you through the dictation and download process.
Easy-to-use key control for intuitive operation.

Central control
The SpeechExec Mobile server manages secure dictation file delivery. Secure voice and data transmission maintains a high level of client confidentiality

Desktop Dictation

Speed up your document creation process!
Our proven dictation and transcription machines for desktop-based recording unite author and transcriptionist in one efficient team for converting speech to text. Within the framework of simple yet reliable workflows, dictations are recorded on Mini Cassette or Multimedia Card and then passed on manually to the secretary.

Philips SpeechMike supports a higher level of automation. Dictations can be digitally recorded directly on your PC. Management software enables you to easily handle your voice recordings and transfer them over the network to your secretary.

	New log-in feature The new log-in feature provides more security, convenience and flexibility. Confidential information is secured against unauthorized access. The new log-in feature is based on Windows Active Directory and LDAP technology, allowing the use of familiar user names and passwords of the Windows operating system. Additionally, the new log-in feature allows workstation-independent usage for mobile users. After log-on, the user’s personalized profile and settings are automatically downloaded from the server, allowing the user to work in a familiar SpeechExec environment, independent of the computer used.
	Extended hardware support SpeechExec Enterprise 2.5 now supports two additional Digital Pocket Memos 9500 and 955 and the new Philips Foot Control series 2310, 2320 and 2330. The new enhancements include management of configuration and download settings for the new Digital Pocket Memos, playback of two-channel recordings in .mp3 format, a new file split function that splits long recordings into several smaller files, and a configuration wizard for the Philips Foot Control 2330.
	Improved data exchange with third-party products The data exchange interface for competitive dictation products has been improved making the Philips SpeechExec Enterprise dictation workflow solution more compatible with third-party products. SpeechExec Enterprise 2.5 supports the semi-automatic download of dictation files from third-party products. Compared to previous versions, additional information is gathered from the file header of .dss files recorded with non-Philips products, facilitating a better integration in the SpeechExec workflow, such as automatic routing after file download.
	New notification options SpeechExec can alert the transcriptionist when new dictation files arrive in the To Do folder and remind of untranscribed dictation files. A visual signal in the system tray, acoustic sound (beep) - or both - can alert the transcriptionist when a new dictation is available for transcription. Transcription can also be started directly from the notification dialog. The notification feature of SpeechExec Enterprise 2.5 was changed to display notifications about new dictation files only and to avoid notifications about moved or suspended dictation files. Additional filter options allow the restriction of notfications to new dictation files of specific authors or worktypes.
	New USB Smart Key licensing The new licensing option using the USB Smart Key is compatible with the server based licensing model to allow greater mobility and flexibility for mobile and remote end users without connection to the license server. The license on the USB Smart Key can be transferred to one computer or kept on the USB Smart Key. A three-color LED indicates the status of the USB Smart Key.
	Additional enhancements Additional enhancements make daily working life easier and more secure. The recorder/player window now also allows the definition of the recording volume and selection of the playback audio device. While dictation properties were edited one at a time in the previous version, SpeechExec Enterprise 2.5 makes editing the properties of several files a single click with the mouse. Restoring dictation files that are finished and archived unintentionally has been made easier.
	New SpeechExec Player The new SpeechExec Player is a license-free application to preview .dss files. Simply double-click any .dss file in Windows Explorer to start the player. Note: The player does not support the SpeechExec Enterprise workflow and cannot be controlled by the SpeechMike, a Digital Pocket Memo, the foot control or any other devices.

	Enhanced software architecture The SpeechExec software architecture is enhanced to meet the requirements of large organizations. The new software architecture is more flexibile and secure and offers simplified software distribution and configuration. The enhancements include: User-specific log-in with Active Directory and LDAP server support Group definition with Active Directory support Definition of folder variables Service-driven architecture for the SpeechExec Workflow Manager Remote configuration of Philips Digital Pocket Memos, SpeechMikes and foot controls Download from Digital Pocket Memos to thin clients in Citrix and Windows Terminal Server environments Support of Linux clients in Windows Terminal Server environments
	Groups and log-in The new Groups function matches the structure used in SpeechExec Enterprise with the customer’s organizational structures. Every group can use group-specific system settings that provide more security, reliability and convenience to administrators and end-users. SpeechExec Enterprise 2.0 supported only a Windows-based log-in system, without an additional log-in layer. Working with another user name in SpeechExec required logging out of the current Windows session and log-in with another Windows user name. SpeechExec Enterprise 2.5 eliminates this drawback by adding an additional log‑in function with the following three options: No special log-in (same implementation as in SpeechExec • Enterprise 2.0) Log-in using Active Directory Log-in using an LDAP server connection The log-in function of SpeechExec Enterprise 2.5 offers two security modes: Standard security log-in mode allows users to log-in even if the authentication server is not accessible. In this case, SpeechExec tries to authenticate the user based on locally available password information. In high security mode, log-in is possible only if the specified authentication server is accessible. If authentication is not possible, SpeechExec will not start. The new log-in function provides three benefits: High security and confidentiality because only authorized users can access the system. More flexibility and convenience due to workstation-independent loading of user profiles. Easy to use due to Active Directory support. Users can use their familiar user name and password of the Windows operating system, minimizing maintenance effort for administrators.
	Folder variables The introduction of folder variables is a milestone in simplifying the system configuration and maintenance for a substantial number of users. Folder variables must be specified only once to create user or department-specific folders without further interaction. Changing target folders (e.g. due to a file server change) is now an easy task because the server path can be changed for the entire system by adjusting only one setting. SpeechExec Enterprise uses three types of folder variables: User-driven folder variables: user variables refer to Windows or Active Directory (or LDAP) user log-ins. With this option, SpeechExec automatically creates user-specific sub-folders in the SpeechExec folder tree. Manual mapping of user to a pre-defined folder path is obsolete. Operating system-driven folder variables: the path for the Temp and My Documents folders on the client computers are not static (as in SpeechExec Enterprise 2.0). They are defined dynamically by the system environment variables of the client computer. The local folders are used by SpeechExec to avoid data loss if the network connection is lost. SpeechExec-driven folder variable: this variable defines the central root folder for dictation files. It is stored in the system default settings .xml file and can be different for every group or department.
	Other architectural changes To meet the demands of future developments, . new .NET platforms were implemented. SpeechExec for Windows 2000 and Windows XP use Microsoft .NET 2.0, whereas SpeechExec for Windows Vista uses Microsoft .NET 3.5. Short names for executable files avoid interoperability problems with third-party applications
	Improved administration In addition to the new folder variables, the system and user administration module includes improvements to the user interface to simplify system configuration and maintenance. These include the option to re-use previous dictation properties, a customizable display of dictation properties, the option to display the path of the currently used system defintion settings file, and a new button to delete user configuration files.
	Extended documentation SpeechExec Enterprise now includes comprehensive documentation that helps administrators roll out SpeechExec Enterprise quickly and successfully.
	Enhanced client set-up and roll-out Administrators want to use their preferred software deployment tool. SpeechExec Enterprise 2.5 enables software deployment with MSI packages (Microsoft Installer) in all supported languages. A detailed description of how to extract and use the MSI package can be found on the SpeechExec Enterprise Foundation DVD.

	SpeechExec Workflow Manager New service-driven architecture The Workflow Manager in SpeechExec Enterprise 2.5 was re-designed to have a service-driven architecture, rahter than an application-based architecture. This makes the Workflow Manager more reliable and future proof. Back-up and restoration of rule definitions The possibility of backing up and restoring rule definitions increases security and reliability of the system. In the event that a server running the Workflow Manager must be exchanged, rule definitions can be easily restored on the new server. Support of relative dates SpeechExec Enterprise 2.0 had a limitation by supporting absolute dates only. The use of relative dates make the Workflow Manager more flexible. It allows routing of dictation files not only if a specific date has been reached, but also if a dictation file is older than a specific date or time period. Example: An administrators wants to move all "transcription pending" files" that are older than two days to an "urgent" folder.
	SpeechExec Statistics Module Improved user interface The user interface of the Statistics Module was re-designed to be easier to use. New options in the context menu (right-click) and a more intuitive chart display ensure easer use and a clearer overview. Enhanced filter defintion New filter options were added that allow using more than one look-up value for the same property. More export options SpeechExec Enterprise 2.5 supports additional properties, functions and export options. New author and transcripionist summary reports The Statistics Module of version 2.5 provides new reports for authors and transcriptionists that summarize several statistics in one report. New server connection test The back end server provides the interface between SpeechExec Enterprise client applications and the database. For support analysis, the option of testing the connection to the back end server was added.
	Digital Pocket Memo (DPM) Connect In Citrix or Windows Terminal Server environments, "hot plug & play" did not work for the Digital Pocket Memo. This was because the server checks for new mass storage devices connected to the terminal at the begin of a session only. During the session, the server does no further checks for new devices. When a new device (such as a Digital Pocket Memo) was connected to the terminal, it was not recognized and downloading files was not possible. DPM Connect, a small "footprint application" running on the terminal, circumvents this limitation by handling the file download from the Digital Pocket Memo independently (outside) of any Citrix or Windows Terminal Server session. Together with the LAN Docking Station, DPM Connect offers additional options to enable downloads of dictation files in a Citrix or Windows Terminal Server environment.
	Remote Device Management Tool The Philips Remote Device Management Tool allows IT administrators to centrally configure all Philips Digital Pocket Memos and SpeechMikes. Administrators can now manage and configure all recorders and programmable accessories, saving time and resources. When a unit is connected to a computer or placed in a docking station, the configuration is automatically uploaded. All settings are linked to each unit's unique serial number and stored in a central database. Updates can easily be made at any time to individual units or groups of units. Fast and simple System administrators of large organizations can now more efficiently manage and maintain the configurations of all Philips hardware Individual units, groups of units, or all units can be programmed with the management tool Changes can be automatically uploaded Adapted to professional needs Centrally configured settings can include keywords, button configurations, download options, display settings and microphone sensitivity Manage and deploy hardware configuration, even to remote locations of the organization

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Enterprise Solutions > Philips Legal Enterprise

High productivity digital dictation management software